Company Secretary

About the role

ABOUT VOLTA Volta is the category-defining, fully vertically integrated AI infrastructure platform – from capital to clusters to software, under a founder-led enterprise. Our mission is The Utility of Compute™: AI infrastructure as dependable and available as electricity, for every organization that needs it. Launched with a $10B strategic partnership with one of the leading frontier AI labs, a Series A led by Andreessen Horowitz, and a $5B AI Infrastructure Fund, Volta is building the infrastructure layer of the AI era from the ground up. We are 100+ people across London, Palo Alto, and New York, with rapid growth expectations to hundreds. ABOUT THE ROLE We are hiring our first dedicated Corporate Secretary to own company secretarial and corporate governance matters across the Volta group. As we add entities, boards, joint ventures and financings at pace, we need a professional who can bring order, rigor and forward planning to entity management, board processes and statutory compliance — across the UK and, working with local counsel and providers, in Norway, the US, Luxembourg and Spain. This is a high-ownership role at the center of live transactions. You will work directly with the SVP Strategic Finance, the founders and senior leadership, and coordinate day to day with top-tier external counsel and corporate service providers. It suits someone who wants breadth, pace and genuine responsibility rather than a narrow, process-only remit. WHAT YOU WILL BE DOING - Entity management — Maintain the group entity map and statutory records for all group companies; manage incorporations, shelf-company acquisitions, re-registrations, and inter-company reorganizations across jurisdictions, working with local counsel and registered agents. - Board and shareholder governance — Prepare and manage board and shareholder meetings, written resolutions, minutes, powers of attorney and delegated authority frameworks; maintain resolution logs and ensure signing authorities are current and evidenced. - Statutory compliance — Own Companies House and equivalent registry filings (confirmation statements, PSC/RLE registers, director appointments and resignations, share allotments), and monitor filing calendars across all jurisdictions. - Transaction support — Support financings, joint ventures and M&A with corporate approvals, condition-precedent deliverables, officer certificates, structure charts, KYC packs and closing mechanics; coordinate signing and completion logistics. - JV and investor governance — Administer shareholders' agreements, deeds of adherence, reserved-matter consent processes and information rights for joint venture partners and investors. - Banking and counterparty onboarding — Manage KYC/AML documentation, bank mandate resolutions, authorized signatory lists and W-series / entity classification forms for banks, lenders and major suppliers. - Director and officer support — Manage director onboarding (including foreign registration requirements such as identification numbers for non-resident directors), D&O compliance, conflicts registers and director training. - Policies and records — Build and maintain the corporate governance manual, minute books, share registers, and a single source of truth for constitutional documents and corporate approvals. - External providers — Instruct and manage law firms, notaries, and corporate service providers in each jurisdiction; control cost and quality of company secretarial spend. WHAT YOU BRING - 5+ years' company secretarial / corporate governance experience, ideally including both a professional services environment (law firm, Big 4, corporate services provider) and an in-house role. - Chartered Governance Institute (CGI / ICSA) qualified or part-qualified, or a qualified lawyer with substantial company secretarial practice. - Strong working knowledge of UK Companies Act requirements; demonstrable experience coordinating cross-border entity matters (e.g. Nordic, US, Luxembourg or Spanish entities) through local counsel. - Experience supporting private-capital-backed or infrastructure/energy businesses, joint ventures, or project-financed structures is a strong advantage. - Meticulous drafting and document management skills; comfortable producing board resolutions, minutes and closing sets to law-firm standard. - Organized and self-directed: able to run multiple entity workstreams in parallel, track deadlines without prompting, and bring structure to a fast-moving environment. - Discreet and trustworthy with highly confidential commercial and investor information. - Fluent English essential; additional European languages (Spanish, Norwegian, French or German) helpful given our footprint. REQ-50 WHAT WE OFFER At Volta, we believe people do their best work when they feel supported, trusted and able to grow. We're building a company where you can make an impact, keep a healthy balance between work and life, and build a career you're proud of. As a global team, we do our best to provide great benefits wherever you're based. While some benefits vary by country due to local regulations, we believe looking after our people is simply the right thing to do. - Competitive salary based on the work you do here, not your previous salary - Equity in Volta, giving you the opportunity to share in the company's long-term success - Retirement/pension contributions - Comprehensive health, wellbeing and insurance benefits - Generous number of vacation days each year ADDITIONAL INFORMATION Background Checks All offers of employment at Volta are conditional on the satisfactory completion of pre-employment screening, which includes confirmation of your right to work, verification of your employment history and a criminal record check, where this is permitted by local law. Screening is carried out by Zinc, an accredited third-party provider, after an offer is made and all information is handled confidentially and in accordance with applicable data protection law. EQUAL OPPORTUNITY Volta is an equal opportunity employer. We are committed to building a diverse and inclusive team and make employment decisions based on skills, qualifications, experience and business needs. We do not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status or any other legally protected characteristic. ACCESSIBILITY Volta is committed to providing an accessible recruitment experience for all candidates. If you require accommodations or adjustments at any stage of the application or interview process, please contact us at askpeople@volta.com. We will work with you to identify reasonable accommodations that enable you to participate fully in the hiring process. CANDIDATE PRIVACY NOTICE By applying, you consent to the processing of your personal data for recruitment purposes in accordance with applicable data protection laws, including the UK GDPR, EU GDPR and relevant US state privacy regulations. Your data will be shared only with those involved in the hiring process and will not be used for unrelated purposes. For details, see our Recruitment & Candidate Privacy Notice. NOTE TO RECRUITMENT AGENCIES Volta does not accept unsolicited CVs or candidate profiles from recruitment agencies. Any unsolicited submissions, including those sent directly to hiring managers or employees, will be treated as the property of Volta. No agency fees will be payable unless a valid, signed recruitment agreement is in place, and the agency has been specifically engaged for the relevant vacancy.